The school uses Google Calendars to manage its resource reservation process. Google defines "resources" as anything that can be reserved: meeting rooms, computers, tablet carts, computer labs, etc. As with the email and calendar, resource reservations are much easier with Google.
We reserve resources when we create events in Google Calendar. Thus, to reserve a resource we need to create an event:
Open your MVS account Calendar (calendar.google.com and login with MVS account).
Click on the calendar to create a new event and click "Edit event details."
Tip: Click on the calendar near the time you'd like to schedule the event.
Please fill in the following event details:
title of the event (e.g. the name of the class or some other identifier), specific times, which calendar to add the event to
Select other features if interested (set reminders, invite guests, etc.)
make sure your name is somewhere in the event details
On the right side of the event details screen, in the space where one would invite guests, click "Rooms,"
You'll see a list of available resources. (Check the menu to show unavailable resources if needed.)
Add a resource to automatically reserve that resource for the time of that event.
Click the "Save" button.
And that's it. The event will be scheduled in whatever calendar you chose and the selected resource will be reserved for your use. To see the resource's calendar for planning purposes, read on below.
In Google Calendar, resources have their own calendars that show when they are reserved. To add a resource's calendar to the list of calendars that you can view, "subscribe" to the calendar using the process in the wiki article on Google Calendars. (Hint: That article also has instructions on how to "subscribe" to other calendars.)
A special case and process is in place for reserving time in the Rose Theater.
Fill out the Rose Theater Reservation Request Form and submit it for approval. Click here for the form.
Requests will be reviewed and added to the Rose Theater Reservation Calendar upon approval.
To view the Rose Theater Reservations public calendar, go to the support site for adding and viewing public Google Calendars or click here to go to the site with instructions on adding Rose Theater Reservation to Google Calendar for viewing approved reservations and to check for availability.
It is now impossible for anyone to change anyone else's reservation.
While it is technically possible for person B to schedule an event with a resource that person A has already reserved, it is expected that person B will speak with person A before she/he does this to ensure that the conflict is acceptable.